Open file Skock Control

Stock Control Benefits

All businesses sell products and services to their clients and customers, but not everyone tracks or controls what they do. Businesses are always stronger if they have efficient data storage and good management of that data.

Using traditional methods such as paper and paperclips, or even a collection of software products such as Excel, Word and Outlook may not necessarily lead to success.

However, organising data enables any business to manage its Stock control efficiently. The added benefit is the customer has a better experience and the business owners have easy access to essential information - helping them to work more profitably.

All relevant staff can be easily trained to use the systems so the business is never adversely affected if and when key staff leave. This alone is a huge benefit and demonstrates that investing in a database Stock control system is an asset to any business - not a cost.

Whichever way your business manages Stock control and product information, it is most likely to be unique and suits the way you want to work. This is one of the areas where Open File (UK) will work closely with your team to ensure the relational database development is specific to the needs of your business.

Possible key areas for improvement...

  • Does your business use large amounts of paper?
  • Are your staff involved in endless, time consuming administration?
  • Does your present accounting software actually fit your business?
  • Do you have immediate access to essential management information and sales margin reports?
  • Custom built systems will match your business process exactly, enhancing what you do and the way in which you work.

The skills to do this work are not always readily available 'in house' but can be found in an outsourced service such as Open File (UK). The advantage of outsourcing is to bring in the technical experience and also control costs by reducing the number of staff.

Examples of Stock control systems developed by Open File (UK)

Purchase and Sales order processing for imported fresh fish:

  • Management of purchases and sales information, goods in/goods out
  • Delivery documentation and distribution management
  • ales invoicing and Sales margin reporting
  • Currency and exchange rate management/pricing
  • Invoicing schedule reduction, typically 10 days to 2 days
  • Real time cost margin reporting

Carpet manufacture and batch ordering:

  • Management of carpet batch manufacture and raw materials usage
  • Manufactured carpet real time stock levels, transport and distribution
  • Sales order processing
  • Sales invoicing
  • Benefit cost margin reporting - real time as opposed to historic.

Some of the benefits and functionality

  • Easy to use data entry, searching and set-up
  • Fast processing of data and management reporting
  • Integration with most software such as spreadsheets, word processing and email systems
  • Pricing options on stock held
  • Instant stock check and valuation
  • Full integration with existing accounts package
  • Help with managing part delivered supplies